This week I received two voicemails which I were unable to answer. One was because there was too much background noise for me to make out the message, and the other was because I had no idea who had left the message, it sounded like:
“Hi Craig, this is Carwfhsa, and my number is 08dkasldkasd, bye”
This got me to thinking about how voicemail can often be a barrier to effective communication, and not an aid. This is because of the poor quality of messages that we leave.
There are two types of really annoying messages. The first is the long and convoluted message, and the second is the short and garbled message.
So, here is the BCD to leave an effective voicemail, and to get away from those annoying messages.
- Be brief. A simple headline as to the purpose of the call is enough. When the call is returned, you can discuss the details. With a long message, I have probably forgotten most of the message by the time you get to the end anyway!
- Be clear. Speak slowly and clearly. Telephone quality is not that great, so make it easy. Please don?t leave a message when you are in a noisy place ? understanding the message is just that much more difficult.
- Leave your details. Unless you are leaving a message for a personal friend or family member that you are certain has your number, please leave your number. Repeat it if necessary.
For example, this is fine (some people prefer to leave the date & time as well ? also not a bad idea):
?Hi this is Craig, I would like to discuss the proposal you sent me, please call me on 082 xxx xxxx?
Finally, please don’t wait until the beep to start leaving a message until you hang up – blank messages are really annoying.
So remember, be brief, clear & leave your details.